The Vendor Code of Conduct (VCOC) establishes a set of standards on business and ethical practices, and professional conduct expected of all Vendor(s) working with the Bank. The VCOC shall apply to all suppliers appointed by any EXIM Function, business or individual working on behalf of EXIM, contractors of the Bank and to any person(s) appointed by them in any capacity to deliver the goods or perform any part of the services, including their employees, agents, suppliers and sub-contractors (“their representative”). The Bank expects its Vendor(s) to comply with the VCOC when engaging with the Bank and in conducting business with the Bank. It is the responsibility of every vendor to ensure that its representatives understand and comply with this Vendor Code. Vendors are expected to self-monitor and enforce compliance with this Vendor Code by their representatives. In the event of any unintended contradiction between this VCOC and the law or EXIM internal policies, the stricter provisions shall be used. This VCOC will be updated from time to time, when necessary. Copies of this Vendor Code can be found at our website at www.exim.com.my.
The Vendor must uphold the highest standard of integrity and ethical conduct in allbusiness interactions and dealings with the EXIM Bank and these include:
Note: * Family connection refers to spouse and dependents of the spouse; child (including stepchildren and adopted children) and spouse of the child; parent; and brother or sister and theirspouses.
Vendor(s) must be accountable and honour its commitment in accordance with the terms and conditions of the contract which has been agreed between the Vendor and the EXIM Bank.
If a vendor believes it is appropriate for business reasons, or required by law orregulation, to disclose or use Confidential Information other than as described inthis Vendor Code, and if the situation is not covered by the section of this VendorCode, the EXIM Bank must be consulted prior to such disclosure.Violation of any law or regulation relating to obtaining or using another person’s or entity’s proprietary or confidential information, or misuse of EXIM Bank’s confidential Information, may result in EXIM’s termination of a vendor’s engagement and may be reported to appropriate authorities.
Vendor must comply with all applicable laws, regulations and the EXIM‘s policies relating to work practices and environment including the following:
EXIM Bank is fully committed to ensuring safe, injury-free workplaces. Achieving this goal requires the support, commitment and dedication of all of EXIM’s business partners, including all vendors. To achieve these goals, all vendors are required to:
Subject to the terms of any specific contractual provisions that apply, each vendor engaged by EXIM Bank is required to have adequate business continuity plans in place to continue to provide its services to a reasonable degree in the aftermath of an operational interruption, whether caused by a natural disaster, equipment malfunction, power failure, communications and/ or data network failure or disruption, terrorist act, cyber-attack, or other such exigency. Each vendor shall, upon request, disclose to EXIM Bank in reasonable detail the elements of its business continuity plans and its information security systems and controls.
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